Hotel Housekeeping Workload & Staffing Calculator
Use this free housekeeping staffing calculator to estimate total cleaning time, hours per room attendant, paid vs. unpaid break and lunch time, and projected labour cost for the day. It’s designed for hotels and serviced accommodation teams planning check-out turns and stay-over service.
What this calculator does
- Totals team cleaning minutes for check-outs and stay-overs.
- Splits work evenly to show hours per housekeeper (rounded to your preference).
- Optionally includes paid/unpaid lunch and break time in the final totals.
- Converts a shift start into an estimated end time (12-hour format).
- Calculates cost per housekeeper and total labour cost from your hourly rate.
How to use it (3 quick steps)
- Enter housekeepers, today’s check-outs, stay-overs, and your
average minutes per room type (e.g., 25 min for check-out, 15 min for stay-over). - Add breaks and lunch (and whether they’re paid) plus an optional shift start time.
- Set the rounding you prefer (1, 5, or 15 minutes) and review the KPIs on the right.
Typical time benchmarks (adjust to your brand standards)
- Check-outs: 20–35 minutes (add time for suites, kitchenettes, cot requests, heavy turnover).
- Stay-overs: 10–20 minutes (declines, DNDs, and eco-programs reduce totals).
- Breaks & lunch: Commonly one 30-minute lunch and 1–2 × 10–15 minute breaks per person.
Note: This tool assumes an even split of rooms across attendants. For premium suites or deep cleans, increase the minutes or split those assignments separately.
Smarter planning tips
- Use round to 15 minutes for quick roster planning; switch to 1–5 minutes when fine-tuning payroll.
- Enter a realistic stay-over decline rate by reducing the stay-over minutes (e.g., 15 → 10).
- If your hotel pays breaks/lunch, toggle those on to project a more accurate labour cost.
- Want a target shift length? Aim for Hours/Housekeeper ≈ your shift; then adjust headcount or minutes.
Why this helps hotels
Accurate daily labour forecasts help maintain brand standards, protect profitability, and keep teams balanced during peaks. Pairing this with operations tools (e.g., automated front-desk ID capture to reduce disputes and admin) frees up leaders to focus on guest experience.